Governing Board Meeting -Oct 2017

The Streamlined Sales Tax Governing Board (SSTGB) will meet on October 10-12, 2017 at the Renaissance Convention Center Hotel Oklahoma City, Oklahoma.  Member state and non-member state officials, legislators and the business community are invited to attend.  The Governing Board strongly encourages the attendance of each member state’s appointed Governing Board Delegates (legislative and administrative) to represent their individual states and vote.  

Pursuant to Sections 806, 807, 901, 902 and 903 of the Streamlined Sales and Use Tax Agreement and Streamlined Sales Tax Governing Board Rules and Procedures 806, 807, 901, 902 and 903, this message will serve as official notice and agenda of the Streamlined Sales Tax Governing Board meeting on October 11 – 12, 2017,  in Oklahoma City, OK.  A webinar invitation will be emailed to the ListServs approximately 10-days prior to the meeting for those who are unable to attend in person.  The final versions of the discussion documents will be posted to the Streamlined Sales Tax website no later than 10-days prior to the meeting and will be included in the publication handout for those attending the meeting in person.

Link to AGENDA

Agenda with Governing Board Actions listed

Links to Webinar Registration:
Executive Committee (closed) 10/11 10-11 am Central -   
      
Contact bobbie.stellner@sstgb.org for meeting webinar information.
Executive Committee 10/11 11:00 am-Noon Central

Governing Board 10/11 1-5:00 pm Central
Governing Board 10/12 8:30 am-Noon Central

PUBLICATION
The final documents to include in the meeting publication handout must be emailed to Craig Johnson no later than Friday, September 22, 2017.  If the deadline is missed you should bring at least 120-copies to the meeting for distribution with the meeting publication.

SCHEDULE OF MEETINGS
Central Daylight Time (CDT)

Tuesday, October 10, 2017
Meeting rooms 4-5
State and Local Advisory Council (SLAC) - 8:30 AM to 5:00 PM.
    Breakfast, Lunch and Breaks Provided

Wednesday, October 11, 2017
Business Advisory Council (BAC) - 8:30 to 10:00 AM Meeting room 1
Executive Committee (closed)- 10:00 to 11:00 AM  Meeting rooms 4-5
Executive Committee (open)- 11:00 AM to Noon Meeting rooms 4-5
Governing Board Meeting - 1:00 to 5:00 PM Meeting rooms 4-5
Reception – 5:30 to 7:30 PM Ballroom A
    Breakfast, Lunch and Breaks Provided

Thursday, October 12, 2017
Meeting rooms 4-5
Governing Board Meeting - 8:30 AM to Noon
    Breakfast and Morning Break Provided

MEETING REGISTRATION
It is important to pre-register prior to the meeting dates to be included in the catering headcounts, meeting room set-up and seating plans.  Early registration is greatly appreciated and the attendees may pre-register in one of two ways.  The registration fees must be paid by check or credit card prior to the meetings:

Register online to pay by credit card or request an invoice.
Online pre-registration link:  http://www.streamlinedsalestax.org/index.php?page=register

Mail Registration Form with payment to:
 Craig Johnson, Executive Director
Streamlined Sales Tax Governing Board
100 Majestic Drive, Suite 400
Westby, WI  54667

REGISTRATION FEES
State and Local Advisory Council (SLAC) only (open)           $160.00
Governing Board only (open)                                                 $225.00
Both SLAC and Governing Board (open)                               $360.00
(Includes all fees except BAC Non-members)

Business Advisory Council (BAC) Non-members                  $75.00
Business Advisory Council (BAC) Members                        No charge/ BAC Meeting only

Members of the business community who are not members of the Business Advisory Council (BAC) may email Fred Nicely, FNicely@cost.org to obtain information on becoming Business Advisory Council (BAC) members.  Businesses that join the BAC prior to the meeting but after having pre-registered as a non-member will receive a $75.00 registration fee refund upon request.

WEBINAR/TELECONFERENCE
The open segments of the meetings will be available by teleconference/webinar.  The invitations will be emailed to the ListServs at a later date.  Please remember to mute your phone(s) until speaking to obtain the best audio quality.  Please do not place the call on hold due to the possible disruption of hold music.  Business Advisory Council (BAC) members will receive the teleconference call-in number and pass code from the Business Advisory Council (BAC) prior to their meeting.

RECEPTION
Everyone is invited to enjoy the evening reception on Wednesday, October 10 from 5:30 to 7:30 pm.  Hors d’oeuvres will be served and each attendee will receive two complimentary drink tickets at the onsite meeting registration for the purchase of soft drinks, wine, and/or domestic beer.  A cash bar will also be available.  Feel free to dress casually!

LOCATION
The Renaissance Hotel is located in the heart of downtown, just seconds from the OKC Bricktown Entertainment District and one block over from the Chesapeake Arena.

Renaissance Oklahoma City Convention Center
10 North Broadway Ave
Oklahoma City, OK 73102
405-228-8000

ROOM RESERVATIONS
You may reserve guest rooms with the online Reservations Link at:  SSTGB Annual Meeting, Oklahoma City, OK.  A deposit equal to one night plus taxes will be held for each reservation, which is refundable if you cancel within the required period.

Standard King or 2 Doubles- $97.00 at the gsa per diem lodging rate + prevailing taxes currently at 13.875%.

Room block release deadline, September 25, 2017.  It is important to reserve a guest room before the September 25 room block release deadline.  Rooms reserved after that date will not be credited to the contractual room block.  Please consider reserving the guest room before travel approval is obtained.  Be sure to cancel the reservation if travel is not approved.

Check-in 4:00 PM and check-out at 11:00 AM.  You may call reservations to request an early check-in prior to arrival, however availability may be limited.  Late check-out may be requested after you have checked-in.

Reservations must be made on an individual basis.  Individual credit card must be provided to guarantee the reservation.  Reservations made after the September 25 room block release deadline will only receive the discounted rate based on guest room availability.  In order to meet the SST room block requirement, please do not make reservations on Expedia.com, Orbitz.com, Hotel.com, other websites or through a travel agent. 

CANCELLATION
Room reservations must be cancelled 72 hours before date of arrival or will be subject to a cancellation fee equal to the 1-night stay.  In addition, meeting registration cancellations less than 5 days prior to the start of these meetings may be subject to a cancellation fee equal to any non-refundable catering costs included as part of the registration fee.

WI-FI
Complimentary guest room wireless Internet is included with those rooms reserved using the hotel reservation link in this message.  Please make sure this is noted on your final bill.

AIRPORT
(OKC) Will Rodgers World Airport:  http://flyokc.com/
10 miles from the Hotel.
 
Will Rodgers World Airport
7100 Terminal Drive
Oklahoma City, OK 73159

HOTEL AIRPORT SHUTTLE
The Hotel does not provide complimentary shuttle service from and to the airport.  Consider Uber, Lyft or one of the following taxi services:
OKC Green Taxi - ph. 405-792-2227
OKC Yellow Taxi- ph. 405-232-6161

ONSITE PARKING
There will be a $27 charge for overnight valet parking, and an hourly charge for attendees who are not staying at the hotel of $15.00 for up to 3 hours.

DINING
You may dine in the Hotel at 10 North Grille, The Bar at 10 North, or the Caffeina’s Marketplace with Starbucks beverages and sweet treats baked fresh daily. Several restaurants are located within walking distance located here: http://www.marriott.com/hotels/hotel-information/restaurant/okcbr-renaissance-oklahoma-city-convention-center-hotel/

NEARBY/THINGS-TO-DO
http://www.marriott.com/hotels/local-things-to-do/okcbr-renaissance-oklahoma-city-convention-center-hotel/

EMAIL LISTSERV
Please forward this announcement to others within your organization. They may subscribe in this link to the “General Public” ListServ to receive meeting notifications and information going forward: http://www.streamlinedsalestax.org/index.php?page=JoinOurEmailList
The Governing Board and SLAC ListServs are intended for appointed delegates only.
 
QUESTIONS
Contact Bobbie Stellner at (608) 634-6060 or email bobbie.stellner@sstgb.org
Additional details will be forthcoming!